Frequently Asked Questions.
Do I have to use exclusive vendors?
No - you do not have to use exclusive vendors. Just because we may like a vendor, you may not have the same taste, style, etc. Additionally, we want you to have the opportunity to allocate your wedding finances that best meet your budget! However, please note, we have the right to approve/disapprove of the vendors being brought onsite. We HIGHLY recommend that you look into licensed and insured vendors for your protection! We desire for your vendor team(s) to serve YOU at their best potential!
Do I need to have an ABC License?
If alcohol will be present at the event, yes, you will need to have a VA Banquet ABC license. We will require proof of licensure. Your caterer is eligible to host this on your behalf if they’re serving your alcohol.
Can I have my rehearsal walk-through and/or rehearsal dinner at the barn the night before?
Rehearsal walk-through: If there is not a wedding the day before, you are able to host the rehearsal walk-through the day before. We grant a period of time for this to be done with your bridal party.
Rehearsal dinner: To reserve the space for a rehearsal dinner, there is an additional cost. This option is seasonal and date dependant.
Handicap accessible?
Yes! We also have designated parking areas for handicap. Please note, the bridal suite is not handicap accessible as it’s upstairs in the venue.
What’s your max occupancy?
Our max occupancy per fire code is 200. However, 175 or below works best in our space. Have we had couples max out the occupancy? Absolutely!
Are sparklers allowed?
Yes! Please note, all wands should be disposed off properly. No wands should be left anywhere on the grounds. We want everyone to have fun! However, safety is first! Therefore, please make sure that the sparklers are 1) disposed of 2) are utilized outside on the gravel or patio area(s) of the venue.
Do you do more than 1 wedding per day?
No, just one! It’s your day - we want you to savor the moments for the full duration of the occasion! We do however, host multiple weddings in a week. Therefore, it’s possible to have a wedding on Friday, Saturday, and Sunday for example.
Do you provide china and/or linens?
We do not carry in-house china or linens. We recommend you check out one of our recommended rental vendors.
Can vehicles be left overnight?
No. Please, no vehicles are to be left overnight as a result of liability reasons; please relay this information to your guests. We are a working farm and the chances of heavy, large machinery being brought in and off the venue grounds is likely. In addition, there is the possibility that there is an event scheduled the next day. We want all of our clients to be able to utilize the parking to it’s max potential. We do recommend couples consider hiring transportation for their event in the instance alcohol will be present.
We are using a rental company. Can they drop items off or pick them up outside of the rental period?
If rentals are brought onsite, they should be removed at the end of the night. There are relationships that have been established with some vendors where we try (this is not always possible) to be accommodating to another pickup time. Please consult this with the Renback Barn, LLC team prior to scheduling your rentals and prior to the wedding day. Any rental items and/or personal belongings left overnight are not the responsibility of Renback Barn, LLC.
What is your availability for weddings?
We’re glad you asked! Check out our available dates here.
Can I use your inventory?
Yes! Beginning in 2023 our inventory is of use and included in the packages. Please be sure to reserve your inventory through our website 2 weeks prior to your wedding date or as listed in your online planner. Our inventory is constantly evolving and changing. Also, please keep in mind accidents do happen. While sharing our inventory with our community of couples, inventory quantities are subject to fluctuate. You can reserve items here.
What size are the tables do you have?
We have 25 of the 60” round tables, 1 75" x 35.5" farm table, 3 of the 8’ x 40” farm tables, and 5 hightop tables with an interchangeable pole of 30” and 42”.
If you are renting linens for the round tables, 120” is recommended. It is also recommended that no more than 8 people sit per round.
Caterers should bring their own serving tables.
Do you offer military and/or first responder discounts?
At this time we offer a $250 off military discount. We currently do not offer first responder discounts.
Is a deposit required?
Yes! In order to book your wedding at Renback, we require a $1,000 deposit for weddings. This deposit is counted towards the balance of the event. For private events, this differs.
What are the payment options?
You are eligible to make your venue payment in three payment intervals (standard) or more (upon approved request). Please note that the event must be paid in full two months prior to your date.
Payment forms accepted are cash and check at no fee. There is an option to pay online through our booking system, however, the current online service fee will be added to the total cost for online payments received.
Climate controlled?
Yes! The barn is fully equipped with heat and A/C! Additionally, the bridal suite has their own mini-unit so the girls are to remain comfortable temperature wise while getting ready for the big day!
Onsite accommodations?
Currently, not at this time. But we have several local Air BnB properties near the venue, as well as hotel accommodations to consider. Check those out here.
Is event insurance required?
Yes! We do require a day of event liability policy to cover any personal property or injury damages. The policy should be a minimum of $1,000,000.00. The policy should be primary with a non-contributory endorsement with a waiver of subrogation included.
If you do not have a local insurer that offers this liability policy, you can look into Eventsured and The Event Helper.
We request that all insured vendors onsite have Renback Barn, LLC listed as an additional insured.
Is a wedding planner and/or day of coordinator required?
A wedding planner is not required, however, we do require you to have a day-of coordinator. This personnel should not be a member of the bridal party, a parent, etc. This should be a personnel with professional experience. We don’t want any gaps, lags, or miscommunications to occur during your special day! Having someone to help get you down the aisle and be your voice day-of will help all of your vendor teams assist your needs best!
When should I end my reception?
We recommend to end your reception by 9:30-10 PM EST to account for clean-up, farewells and departure. For 2024, everything should be ready for lock-up by 11 PM EST.
What happens if it rains?
Unfortunately, Mother Nature will do what she must do. However! Don’t let her rain on your parade! Though we don’t have a separate space to host your ceremony indoors from that of the indoor reception, our couples have enjoyed hosting their ceremony indoors with guests staying dry, warm, and comfortable sitting at their tables. On top of that, no flipping or ushering of guests outside under the covered porches has to take place since they’re already seated. To foster the intimacy of a traditional style ceremony, a row or 2 of ~6 chairs for immediate family can be be placed.
I’m a current client - can I return back to the venue to show family members?
We do allow client’s to return back to the venue for an additional visit for any family members who were not able to attend the tour (please be sure to gather all remaining family members who would like to see the space that were not able to make it out to your initial visit). Please note, we do have instances of events and appointments throughout the week (not just weekends). Therefore, please email renbackbarn@gmail.com to receive available time slots that you may be eligible to bring back your family member. This visit would not be a formal tour nor would this visit replace our recommended walk-through with your coordinator and other vendors.
Are dogs allowed?
We love the pups! We just ask that any droppings are picked up and disposed of and that the dog is tended to during the event to ensure that the pet remains safe during the celebration and that no damage is done to the venue and/or grounds by the dog.
Are we allowed to hang items?
Please no holes, screws, staples, tacks, punctures, or anything likewise. If you’d like to hang an item (such as a photo) command strips work great! Please use the Command Strip brand, as the adhesive performance of this brand comes off the walls much better than the off brand. All Command Strips, decor and etc. should be removed at the end of the event.
Are candles allowed?
Yes! Candles are allowed, but please not candle sticks and no candles in the windowsills of the venue. Please ensure a glass covering (votive, jar, hurricane lamp) is surrounding the candle. If a table needs to be moved during the event and candles are lit on the table, please blow out the candles before moving the table. We want to make sure that everyone remains safe and accidents are prevented.
Are tents allowed?
At approval. Please note, tent installations and take-down scheduling can be a bit complicated with multiple weddings in one weekend. If a client the day before or after your wedding does not want the tent present during his/her wedding we must respect that decision. Please note, all permits and inspections that are required per local regulations must be completed by the client or tent provider.
